Keystone Heights council approves $SimSites upgrade for cemetery records
Summary
Council approved purchase of a SimSites cemetery management system to replace handwritten maps and an older database, citing improved mapping, deed storage, and veteran grave identification; staff said training and cloud hosting are included.
The City of Keystone Heights voted to purchase an upgraded cemetery management system from SimSites after staff described problems with hand‑drawn maps and an older pre‑2016 program.
Cemetery staff said the new software will allow staff to bring digital records, mapping and walk‑to‑site directions to family members and reduce time spent verifying plot sales. "This system will allow us to upgrade to where I'll be able to go out there with a laptop, show those folks what needs… the plots that are available," the cemetery representative said. Council members asked about costs and training; staff said the current annual license is $750 and training is included in the vendor quote. A motion to purchase the program carried unanimously.
Supporters said the software will help identify veteran graves the current records miss and make deeds and dates more accessible. The vendor demo that preceded the presentation emphasized cloud backups, mapping and an on‑line visitor experience.
The council’s action authorizes staff to proceed with the one‑time upgrade and associated licensing; council did not specify the vendor's line‑item construction of fees beyond confirming training and a one‑time upgrade cost were part of the purchase documentation. Staff said they have used SimSites in a limited form since 2016 and are moving to the vendor’s current platform to take advantage of mapping, reporting and customer support.
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