Council presses for better contract records; staff to digitize active contracts
Council and staff agreed to create a centralized binder and digitized vendor history so contract documentation is readily available before claims are presented. Staff noted limits in the current software for flagging contract end dates and plans to address this ahead of a software migration.
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Council members and staff discussed internal controls for bills and contract documentation at the Sept. 14 special meeting, focusing on steps to prevent contractual charges from being paid without proper supporting documents. Staff said they would compile every active contract into a physical binder and digitize records for quick reference, telling the council, "Gonna create that binder that you and I talked about, but I'm also having them digitize them and putting them into the vendor history for quick easy access and reference as well."
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