Select Board discusses computer-use policy updates, master-password access and IT backup
Summary
Town staff proposed edits to the computer-use policy to centralize storage, avoid unsaved desktop files, and create backup access; board members suggested formally adding the IT director as a backup contact while keeping the administrator as primary.
The Town Administrator asked the board to update the computer-use policy to reduce reliance on items left on individual desktops and to create shared, backed-up filing structures. "Sometimes we have emails, things that staff work on together ... I'm finding that there's a lot of things stored on people's desktops," he said, and urged establishing master passwords and shared access so work can be completed when staff are absent.
Board members recommended naming the IT director as an official secondary contact in selected places in the policy so the administrator remains the primary contact while ensuring continuity of access. The administrator said he would revise the draft and work with the IT director before returning the policy for review.
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