Committee cautions members on reply‑all, Google Docs and open‑meeting rules
Members agreed to centralize planning discussion on a single thread, lock Google Docs to view‑only and route edits through designated individuals to avoid impermissible deliberation under open‑meeting requirements.
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During the meeting members raised procedural concerns about using reply‑all and collaborative document tools for substantive discussion. A select board member warned: "that actually violates open meeting law," prompting staff and volunteers to outline safeguards.
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