Working group hears technical recommendations: web entry, structured uploads, and researcher access
Summary
Comparative tables and applicator feedback led the group to favor in-browser structured entry, pre-filled forms and an option for structured bulk uploads from third-party recordkeeping software to reduce burden and improve data usability.
Joan Sagan—s side-by-side comparison of state systems crystallized several technical options: (1) in-browser web entry with memory/prefill functions to reduce repeat typing for recurrent applications; (2) structured file uploads (CSV/JSON) to accept bulk records from third-party recordkeeping software; and (3) tiered public outputs that protect confidential business information while allowing researcher access for approved projects.
Sagan emphasized discrete data entry reduces downstream manual data entry: "every state listed here except for Connecticut requires discrete data entry as opposed to scanned images," and multiple commercial applicators said prefilled fields and drop-down menus (as in Massachusetts) would materially cut reporting time. The group discussed researcher access protocols used by other states and ways to provide aggregated public summaries while protecting addresses and company trade secrets.
Legislators directed staff to collect implementation examples and cost estimates for these approaches from New York and Massachusetts and to ask DEEP about staffing and privacy-review operations so the working group can draft a practicable modernization plan.
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