Committee clarifies working‑file rules: no private Google drives for quorum
Portsmouth staff confirmed committee working documents must be public on the city website; small working groups smaller than quorum may use shared Google Docs among themselves but should not share editable files with the whole committee.
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Committee co‑chair and staff used the May 28 meeting to clarify rules about shared working documents and public access. Bill Lyons raised a question on whether the committee could maintain a shared working folder; staff member Kate Ove confirmed that “we can't have anything that's not publicly on the website,” and that editable Google Drive documents should only be used by subgroups smaller than a quorum.
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