MDH contract limits incentives use and requires strict tracking, reconciliation and staff separation

Sep 22, 2026

The grant permits incentives only if included in the approved workplan and requires secure storage, one incentive per participant per event, a tracking log without private data, two-person reconciliation quarterly, and MDH review prior to invoicing incentives.

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The Grant Agreement includes a detailed incentives section that applies "when included in the approved Work Plan or Budget." It requires Grantees to have written policies addressing purchase, security, distribution and asset tracking; mandates separation of duties so that no single employee both authorizes and physically handles incentives; and limits inventory to no more than three months’ worth.

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