Board notes packet errors and proposes pre‑submission rules for hearing evidence
Board members flagged staff errors in packet labeling and discussed proposals to require applicants to submit documents before hearings and to authorize staff to take site photos; members supported tightening submittal procedures to avoid in‑meeting surprises.
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At the Aug. 5 meeting members pointed out a staff error in how case numbers were listed in the packet and agreed that on-the-night submissions of evidentiary materials slow hearings. Planning staff said they are developing a form authorizing staff to take photos on properties and drafting a disclaimer asking applicants to provide documents in advance so staff has time to review them.
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