Tulsa Asia Fest organizers secure venue, seek vendors and $15,000–$20,000 in sponsorships for Jan. 31

Organizers reported Wednesday that Tulsa Asia Fest is scheduled for Saturday, Jan. 31, with event hours initially set for 3–8 p.m. Planning leaders said they have secured the Arvest Convention Center as the venue and scheduled a venue tour on Wednesday, Oct. 15.

The festival planning team is finalizing a vendor application and has secured a website to advertise the event. Organizers said they will begin social media outreach with a Facebook page and may expand to Instagram and TikTok later. A sponsorship packet is available and the meeting record shows a $5,000 donation from Williams as a visionary partner; organizers are targeting total sponsorships of $15,000–$20,000 with tiered packages (one $5,000 presenting slot; multiple $2,500 cultural partner slots; $1,000 cultural ally slots; and smaller community supporter tiers).

Event logistics under discussion include vendor types (food, informational, retail), vendor fees, parking (partner Tulsa provided parking support), and food supply planning. Organizers said they will review vendor and catering limits with the Arvest Convention Center at the venue tour and consult the Tulsa Health Department if needed. Planning frequency will increase in January: meetings are twice monthly from October–December and weekly in January.

Organizers emphasized that admission will be free to the public, with food and select activities optionally fee-based. They noted venue layout considerations — including a large ballroom and an L-shaped entrance hallway used for tables and smaller activities — and cautioned that partitioning or pole-and-drape structures to create separate areas could add substantial cost. The planning team asked commissioners and community partners to help recruit vendors and sponsors and to join planning meetings where possible.