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Tulsa Asia Fest organizers confirm Arvest Hall venue, ticket deadline and fundraising updates
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Summary
Commission committees reported progress on Tulsa Asia Fest logistics, sponsorships and the Luminary Awards. The event’s website (tulsaasiafest.com) was announced; the commission stressed that all event materials must include the Asian Affairs Commission (AAC) logo and noted fundraising and vendor procedures through the Tulsa Community Foundation.
Commission committees provided detailed planning updates on Tulsa Asia Fest during the Nov. 4 meeting of the City of Tulsa Asian Affairs Commission.
Commissioner Winn reported that the planning team had raised $6,000 to date and described additional pending sponsorships. The committee confirmed the Arvest Convention Center Grand Ballroom as the festival venue and said the ballroom’s shared lobby and two entrances will be available; decorating access was described as starting at 7 a.m. on the event day. The committee also announced the official festival website, tulsaasiafest.com, and said social handles for Facebook, TikTok and Instagram have been secured.
Organizers emphasized branding requirements: because the Tulsa Asia Fest was created under the City of Tulsa’s umbrella, any public materials promoting the festival must include the Asian Affairs Commission logo and appropriate language indicating the commission’s role. Staff said the city communications office must approve placement of the City of Tulsa logo, but the AAC identifier and logo can be added to event materials by the committee.
Luminary Awards logistics were discussed alongside the festival. Committee members listed award recipients and nominees and described ticketing deadlines: the committee set the final ticket purchase day as the 10th of the month (commissioners were asked to inform organizers if they will not attend so catering counts are accurate). The committee plans to present trophies rather than certificates this year.
Financial process: commissioners received a treasury update on the commission’s Tulsa Community Foundation (TCF) account. The account balance was reported at more than $8,800, with $5,000 earmarked for the Luminary Award. Staff explained that vendors must submit W‑9s and invoices for payment requests through the TCF contact and that payments will be issued by check, with processing typically taking 30–60 days, or vendors may submit receipts for reimbursement.
Why it matters: the event is the commission’s major public-facing initiative and will determine sponsorship, vendor and outreach practices for future years.
