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Tulsa Asia Fest planners set Jan. 31 date, secure venue and early sponsorships
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Summary
Organizers reported that Tulsa Asia Fest is scheduled for Jan. 31 (3–8 p.m.) at the Arvest Convention Center, vendor application nearly ready, parking arranged, and Williams committed as a $5,000 visionary partner; organizers discussed sponsorship tiers and food/logistics needs.
Commissioner Ethan and the Tulsa Asia Fest planning team reported progress on the festival at the commission's October meeting: event organizers have reserved the Arvest Convention Center and set the festival date for Saturday, Jan. 31, with hours planned from 3 p.m. to 8 p.m. They said parking will be provided through partner Tulsa and that the team has begun vendor outreach.
Ethan said a vendor application draft is nearly finalized and that organizers will ask vendors to identify whether they are Asian‑owned, informational or food vendors. The team has secured a presenting partner: Williams committed $5,000 as a visionary partner and will be publicly acknowledged in materials. The planning group also described multiple sponsorship tiers — a single $5,000 visionary slot, three $2,500 cultural‑partner slots, and five $1,000 culture‑ally slots — and said those tiers together would cover an initial target of roughly $15,000–$20,000 in sponsorships. In response to a question, an organizer later referenced a broader fundraising goal of about $28,000; planners said they would clarify totals and deadlines with potential sponsors.
Organizers said they are targeting $15,000–$20,000 initially (deadlines beginning Nov. 20 and Dec. 15 were cited) to pay equipment and rental costs and to fund tangible attendee takeaways like tote bags. Meetings will be held about twice monthly through December and weekly starting in January; Greater commissioner engagement was requested.
On logistics, the team noted a venue tour was scheduled for Oct. 15 to check ballroom layout and load‑in logistics. They flagged open questions about food vendor counts, traffic and unloading (concerns about too many food trucks in loading zones), staging and whether partitioning (hall and drape) costs will be required. The planning committee said it will consult with the Arvest Convention Center and with Tulsa Health Department rules on vendor permits/pathways during the tour.
The festival will be free to the public; attendees will be able to buy food from vendors and, potentially, pay for certain activities. Organizers asked commissioners to help with sponsor outreach, vendor outreach, and tabling at fall events to promote the festival.
