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Committee recommends contracts for IT hardware, fuel and ammunition to full council
Summary
The Finance and Budget Committee voted to forward ordinances to council authorizing cooperative purchases with SHI International (two cooperative agreements), a one‑year fuel contract with John Moore Oil Company and an ammunition purchase through a state contract; each recommendation included staff presentations explaining scope and budget.
The Lee's Summit Finance and Budget Committee on Oct. 6 recommended multiple procurement ordinances to the full City Council, forwarding authorizations to the city manager to purchase IT hardware and services and to award supply contracts for fuel and training ammunition.
The committee voted to send two separate ordinances to council authorizing purchases from SHI International through cooperative purchasing agreements: one using the State of Missouri cooperative contract and one using the OMNIA (City of Mesa, Arizona) cooperative contract. Both ordinances authorize purchases "not to exceed $1,150,000" as set out in the FY26 budget and permit the city manager to execute related documents for the term of the agreements. Miss Newman, presenting the IT request, said the Missouri contract primarily covers desktop software while the OMNIA/Omnia contract covers AV and networking items excluded from the Missouri contract. "There are items we cannot purchase under the Missouri prime contract that we must purchase under the Omnia contract," Newman said.
The committee also recommended an ordinance approving a one‑year contract with four possible annual renewals for fuel services and products to John Moore Oil Company. Mark Stinson, fleet manager, said the contract supplies all fuel needs for city vehicles at four sites and covers diesel and unleaded deliveries. "The John Moore Oil Company is our current supplier, and they do a very excellent job," Stinson said.
The police department sought committee approval to purchase training and duty ammunition through the state's cooperative contract with Sunset Law Enforcement LLC in an amount not to exceed $132,532.15. Carrie Kolan, administrative support division for the police department, said the quote from Sunset Law Enforcement was approximately $24,000 less than other contract providers and that prices are expected to rise in coming months. "Our range master and training coordinator conduct inventories and projections quarterly to ensure that we have enough ammunition on hand for duty and training purposes and to maintain an adequate surplus," Kolan said.
Each procurement item was moved and seconded and received affirmative committee votes to recommend to full council. The committee did not adopt contracts at the meeting; it forwarded the ordinances for council consideration and authorization by the city manager.
