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Imperial awards sewer CCTV inspection contract to Downstream Services for $272,603; staff requests contingency
Summary
Council approved a contract with Downstream Services for a sewer collection system CCTV inspection and inventory project, citing a need for GIS-linked data to inform a master plan. The lowest bid was $272,603; staff recommended a 25% contingency and noted the project stays within the $350,000 budget.
The Imperial City Council voted unanimously to award a contract for the city’s manhole and gravity sewer collection system CCTV inspection and inventory project to Downstream Services Inc., using the firm’s low proposal of $272,603.
Public works presenter David Dale told the council the CCTV inventory will integrate with the city’s GIS and provide data needed to prepare a sewer collection system master plan. "We got 8 proposals on this 1. The lowest proposal was from downstream at $272,603, and their proposal was a very good 1. They have a lot of experience in this in this field. And staff, we we recommend, awarding it to downstream services," Dale said.
Dale said the project was budgeted at $350,000 and recommended a 25% contingency so the city could add additional pipes for inspection if necessary. "I might add that our our budget for this was $350,000. And so this came in lower than our our budget, and that's why I'm asking for 25% contingency so that in case we wanna add additional, pipes to inspect or the in that nature, that's that's the only reason that we would have a contingency for it," he said. With contingency, the total remains within the original budgeted amount, he noted.
Council moved and seconded the award; the clerk reported, "Motion carries 5 0." There were no recorded amendments or bid protests listed in the meeting discussion.
Why it matters: CCTV inspection and an up-to-date inventory are standard steps before a sewer master plan; the data will help identify previously unknown defects and prioritize capital work.
Next steps: Staff will finalize contract documents with Downstream Services and proceed with the CCTV inspection and GIS inventory. The project results will inform the sewer collection system master plan and potential future capital projects.
