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Board approves corrective-action resolution after auditor flags ESSER journal-entry estimate
Summary
Parkrose board approved a corrective-action plan and recorded a signed resolution requested by the state auditor’s division after an ESSER grant journal entry was based on an estimate rather than actual costs; staff said funds were corrected and no funds were lost.
The Parkrose School Board approved a corrective-action plan related to the district’s 2023–24 fiscal year at its Sept. 8 working session after staff and the state auditor’s division required a signed resolution for the minutes.
Chief Financial Officer Sherry Lewis explained the corrective action stems from a journal entry on an ESSER (Elementary and Secondary School Emergency Relief) grant that was recorded using an estimate instead of actual costs. Lewis told the board the entry was made by a staff member who was new to the task and that the district corrected the accounting; she said the state Department of Education accepted Parkrose’s presentation but the state auditor’s division asked for a formal resolution to be recorded in the minutes.
“There was no loss of funds. We corrected it. There was no improper reporting,” Lewis told the board, while noting the state auditor’s division required the additional signed resolution.
Board members made and approved a motion to adopt the corrective-action plan and the accompanying resolution; the board’s approval was recorded in the meeting minutes and staff were instructed to forward the signed resolution to the state auditor’s division.
No fines or demands for repayment were reported at the meeting. Lewis asked the board to sign the resolution so she could return it to the state; board members approved the request during the agenda action item.
