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Board OKs Chromebook replacements and moves forward with HVAC controls upgrade
Summary
The board approved a contract to replace aging Chromebooks and discussed a project to consolidate and update HVAC control servers to reduce cybersecurity and equipment failure risks.
The Governing Board approved a technology purchase to replace aging Chromebook-class devices and heard a presentation on an HVAC controls upgrade project intended to consolidate servers and replace equipment reaching end of life.
Jacob Myer, director of technology services, told the board the district plans to buy “Chrome Box” devices to replace older classroom devices and that the vendor will provide trade-in credit for returned units. Myer described the purchase size and logistics in the meeting packet, though per the transcript the exact per-unit price was discussed with some numeric confusion: he referenced amounts around “580” and a device count that staff summarized as a manageable quantity for inventory. “...vamos a recibir también un crédito por los que nosotros entreguemos a cambio,” Myer said.
Myer also described a planned upgrade to the district’s heating, ventilation and air-conditioning (HVAC) controls system, explaining that the server components that control the network of HVAC devices are approaching end of life and that consolidating server instances will reduce cybersecurity risks. He explained the district currently has multiple virtual servers running different software versions and that the project will consolidate those servers to a single area and standardize software versions where appropriate.
Board member Tejada moved to approve the Chromebox purchase contract as presented; the motion was seconded and the board voted in favor. The HVAC controls project was described as a recommended contract with Jansen Control (as cited in the packet) to supply a consolidated server and perform system upgrades; staff recommended the contract to address failing components and security risks. The board asked questions about where servers are hosted and frequency of upgrades; Myer explained the district uses virtualized servers and will implement consolidated instances as part of the project.
The transcript contains some inconsistently spelled vendor names and numeric details; staff should confirm vendor spelling, final per-unit price, total contract amount and trade-in credits in the procurement documents before publication or invoicing. The board approved the Chromebox purchase and expressed support for the HVAC controls upgrade; final contract execution and implementation timelines will follow the district’s usual procurement procedures.
