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Henry County supervisors approve CDBG support, budget and multiple contracts in 6-0 votes
Summary
The Henry County Board of Supervisors approved a series of resolutions, appropriations and contract awards April 22, mostly by unanimous votes, including backing a CDBG application for Old Bassett Heights Road and several school and public-safety funding actions.
The Henry County Board of Supervisors approved a series of routine and substantive measures at its April 22, 2025 meeting, generally by unanimous votes. The actions below summarize motions, motions' outcomes and the key details recorded in the meeting minutes and public discussion. Motions below list the agenda item as stated at the meeting and the vote tally when recorded.
Votes at a glance (items approved 6-0 unless otherwise noted):
- Consent agenda (including a proclamation recognizing volunteer fire and rescue agencies): Motion to approve the consent items carried 6-0 (agenda item: consent). No individual votes were recorded in open session beyond the unanimous tally.
- Martinsville-Henry County 911 Joint Dispatch Center bylaws amendments: The board approved proposed amendments, described by staff as terminology and gender-appropriate title changes; city council was also expected to consider the same amendments (agenda item 9). Motion and second recorded; vote 6-0.
- Participation in an intergovernmental mutual-aid agreement with the Virginia Department of Emergency Management (VDEM): Public safety staff presented the proposed agreement pursuant to Code of Virginia §44.1-146.14. Supervisor motion to participate carried 6-0 (agenda item 10). Authority cited: Code of Virginia §44.1-146.14.
- Additional appropriation to Circuit Court Clerk's records preservation grant: The board approved an additional appropriation of $17,124 received under the Circuit Court Records Preservation Grant Program to preserve historic marriage bonds and order books referenced by the clerk (agenda item 11a). Motion carried 6-0.
- Purchase award for the Sheriff's Office electronic health records system (Spark): The board approved a sole-source contract to CorrectTech, Paducah, Kentucky, for the Spark electronic health record system for the adult detention center; the motion recorded awarding $48,004.19 (transcript motions included slightly different amounts; motion on the floor used $48,004.19) and cited funding available in the ADC budget (agenda item 11e). Motion carried 6-0.
- Contract award for EMS and fire services billing: The board awarded a competitive contract to EMS Management & Consultants (EMSMC), Winston-Salem, N.C., to provide EMS and fire services billing; compensation under the contract is percentage-based and historically resulted in annual costs of approximately $65,000 (agenda item 11f). Motion carried 6-0.
- Additional appropriation to the school textbook fund: The board approved an additional appropriation of $1,675,000 from the 2025 textbook fund reserve balance to the school textbook fund for purchases of mathematics and English textbooks (agenda item 11c). Motion carried 6-0.
- Additional appropriation from unexpended school funds (carryover) and allocation of remaining balance to county capital fund: The board approved appropriating $909,850 from fiscal-year 2024 unexpended local school funds to complete heating and cooling upgrades at Fieldale-Collinsville Middle School and directed $496,125 of the remaining carryover to the county capital discretionary fund as recommended by staff (agenda item 11d). Motion carried 6-0.
- Six-year secondary road plan: The board approved the proposed six-year secondary road plan submitted by VDOT after members asked about resurfacing scheduling for local roads including Spencer Preston and Spencer Pen (agenda item 14). Motion carried 6-0.
- Relocation of Fieldale voting precinct number 201: Following a brief public hearing with no speakers, the board adopted an ordinance change relocating Precinct 201 to the Fieldale Apartments Auditorium (agenda item 15). Motion carried 6-0.
- Appointment to Parks and Recreation Board: The board appointed James Gilbert to the Parks and Recreation Board for a three-year term expiring June 2028 following closed-session consideration of appointments (agenda item following closed session). Motion carried 6-0.
What the votes do not do: In most cases the board only approved resolutions, appropriations or contract awards as described above; several actions require subsequent steps (contract execution, delivery, or additional appropriation language) before funds are spent or projects begin. For example, the CDBG support resolution authorizes pursuit of a grant application but does not appropriate construction funds. The Collinsville fire engine purchase (separately discussed and recorded) authorized vendor selection and conditional disbursement upon delivery; staff will finalize contracting and delivery schedules.
Where to find more: Staff committed to returning with contract documents, appropriation ordinances and any required follow-up actions to implement awarded contracts and funded projects. The board scheduled further budget consideration on April 29, 2025, and announced a second public hearing on the Old Bassett Heights Road CDBG application for April 28, 2025.
