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Planning Commission selects Roe Engineering for five-year master plan update
Summary
The Burton Planning Commission accepted Roe Engineering’s $6,000 proposal to perform a five‑year master plan update after receiving two responses to an RFP. Commissioners cited cost and prior work by Roe as reasons for selection.
The Burton Planning Commission voted to hire Roe Engineering to undertake a five‑year update to the city's master plan, accepting Roe’s proposal of $6,000 after staff said four firms were invited and two submitted bids.
Planning Department staff (unnamed) told the commission they sent a request for proposals to four firms (Roe, OHM, Wade Trim and Space/Advanced Grink). "As of today, which is the deadline for response, we received 2 proposals," the staff member said, and noted one firm declined and one did not respond.
Why it matters: Staff said the update will include a kickoff meeting with the commission, a public input session (in-person and virtual), an update of infrastructure sections, a refresh of existing and future land‑use maps, and a 63‑day public comment period before final adoption. The update is intended to reflect development and projects completed since the prior plan.
Cost and recommendation: Staff reported Roe’s fee as $6,000 and Wade Trim’s as approximately $19,076. Staff recommended Roe, noting Roe produced the original master plan and that Roe already holds much of the background information, which helps keep costs lower. A commissioner added that using the same firm could result in a smoother transition; another commissioner noted Roe’s original lead staff are no longer with the firm.
Vote and next steps: A planning commission member moved to accept Roe’s proposal (mover not clearly identified in the record); Mr. Martz seconded. A roll-call vote was taken and recorded as unanimous, and the clerk announced "Motion carried." Staff said they will sign the contract and begin the work; added services would be available if the commission chose to expand the scope later.
Other notes from the meeting: Staff told the commission that administration had completed about 20–22 administrative site-plan reviews since the last meeting, indicating multiple small developments or business occupancies in the city. Commissioners briefly discussed local permitting and press coverage related to a separate Burlington sign variance but concluded it was not being held up by the planning commission.
