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DuPage County committee approves updated acceptable-use policy, OKs small Copilot pilot
Summary
The DuPage County Technology Committee approved a revised Technology Resources Acceptable Use Policy and authorized a small purchase of Microsoft Copilot licenses to run a pilot, while members discussed data-loss protections and oversight.
The DuPage County Technology Committee on April 1 voted to adopt a revised Technology Resources Acceptable Use Policy and to amend a county contract with Dell Inc. to add a limited set of Microsoft Copilot licenses for testing.
The committee approved a motion to adopt the revised acceptable-use policy (TER-125) after an information presentation explaining that the county’s AUP had not been updated since 2012 and that the revisions modernize technical language, add collective-bargaining agreement language, and replace “should” language with mandatory requirements. Anthony (last name not specified), an IT staff presenter, told the committee, “Believe it or not, we have not updated our AUP since 2012. So 13 years.”
The committee then approved an amendment to the county contract with Dell Inc. (TECO 3-25) to increase the encumbrance by $7,478 to procure a small number of Microsoft Copilot licenses for staff testing. Committee members were told the licenses are intended for a limited pilot so that staff can evaluate whether Copilot delivers productivity and accuracy improvements before making a larger purchase.
Why it matters: the policy revision establishes explicit rules for technology use countywide and the Copilot pilot begins operational testing of generative-AI tools in DuPage County systems. Committee discussion focused on how the county will prevent protected data from being exposed to AI services and how the county will control which internal data Copilot can access.
During discussion, presenters said the county plans to manage Copilot instances with Copilot Studio so the tool can be trained only on DuPage County sources and kept within county-managed boundaries. Presenters noted that existing Microsoft 365 data-loss prevention (DLP) policies will apply to Copilot in the same manner as other Microsoft 365 services: “The current 365 DLP data loss prevention policies will carry over to Copilot as well,” the presenter said. Committee members raised the risk that users might export or save protected outputs (for example to a USB drive) and were told those risks are being evaluated as part of the pilot and AI task-force work.
Clerk’s office staff requested that their abstention be noted in the record for the acceptable-use policy vote. The meeting audio records a motion, a second, and a voice/roll-call indication of approval for both items; no opposing votes were recorded in the transcript.
Presenters identified IT staff who led the AUP rewrite and related security work, including Michelle Lamonte, described in the meeting as the county’s cybersecurity engineer, and Joe Hamlin, described as manager of network systems.
The committee meeting packet, the revised AUP (TER-125), and the Dell contract amendment (TECO 3-25) were not distributed during the meeting; presenters said they would email copies to committee members after the meeting.
