The Pinetop Lakeside Town Council unanimously approved a license agreement with the Arizona Game and Fish Commission allowing town maintenance of trail segments on Game and Fish property and authorized the interim town manager to execute necessary documents.

Council member Christie introduced the item, saying the agreement came from the Arizona Game and Fish and concerns trails that run through property owned by Game and Fish. Christie said, “They felt it's better for the town to maintain it since it's town's town citizens and guests that come to our town to use those trails. So this agreement is for 10 years, and it will be ending 08/01/2035.” Staff confirmed the first agreement was signed in 2017 and that, at present, maintenance is being performed by a contractor variously referred to in the record as “Trax” or “tracks.” One staff member noted a contingency: “if Trax, for some reasons, decides to stop doing the maintenance for us, we will have to take over the maintenance.”

Vice Mayor (unnamed) moved approval of the license agreement and authorized the interim town manager to execute all documents necessary to complete the agreement; that motion was seconded and carried unanimously. Meeting remarks stated there is currently no cost to the town under the agreement and that signage and certain trail upkeep are handled by the contractor.

The council did not amend the draft agreement; it approved the license and delegated execution authority to the interim town manager. Staff and council discussed the town's ongoing reliance on its contractor and noted the town would assume full maintenance responsibilities if the contractor ceased service.

No fiscal attachments or long-term maintenance funding sources were presented during the discussion.