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County approves new online permitting software with $36,009.60 implementation cost
Summary
The Board approved a new permitting software system that will allow online applications and payments; implementation cost of $36,009.60 was included in the contract, and commissioners approved the multi-month term with planned future integration into the county's asset management contract.
The Board of Johnson County Commissioners approved a new permitting software system intended to let applicants apply online and make payments by online check or credit card for the first time.
Luke Masten, highway supervisor, introduced the item as a permitting system that will streamline permit issuance and accept online payments. "This is a system that can be accessed online by applicants. They can make payments in particular with online checks or credit cards, which they can't do currently," Masten said.
The implementation cost of $36,009.60 was confirmed during discussion as included in the proposal. Commissioners noted the contract spans an extended period (14–16 months in current phrasing) and that multi-year software-as-a-service agreements commonly include escalation clauses for future-year price increases. Masten explained the county plans to fold the permitting service into the existing asset management contract when that contract renews next December to simplify future budgeting.
A commissioner pressed on monthly pricing differences between a short-term four-month billing option and a 12-month annual option; Masten said the contract negotiations and atypical initial term complicated the per-month math. The board approved the contract and implementation by voice vote.
Why it matters: Allowing online permitting and payments is intended to speed processing for applicants and reduce manual payments. The item includes a nontrivial implementation cost; commissioners discussed contract term structure and future consolidation with county asset management services.
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