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Board confirms award of HVAC controls maintenance contract to HMS Commercial Services
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Summary
After a procurement and scoring process, the board unanimously approved awarding a five‑year HVAC controls maintenance contract to HMS Commercial Services; staff said HMS was incumbent and scored 98.3 of 100 on the RFP evaluation.
The Newberg School District board confirmed an award of a five‑year HVAC controls maintenance contract to HMS Commercial Services after staff reported the vendor was the sole respondent to this solicitation and scored highly under the RFP criteria.
Staff explained the RFP was posted on OregonBuys for 30 days, received one proposal (HMS) and was evaluated across nine categories including experience, qualifications, methodology, environmental sustainability, diversity policy, cost and references. The combined score reported by evaluators was 98.3 out of 100. Staff said a notice of intent to award was posted and the protest period closed with no protests to date.
Board members asked about annual pricing and the change from the prior contract; staff said the contract is estimated at about $100,000 per year depending on service calls and that they would follow up with a written comparison of rate changes. The board unanimously approved the award.
Staff noted the district functions as the local contract review board under state delegation and that the procurement process included independent scoring by three evaluators. The contract award will allow HMS to continue providing digital controls management and related engineering services for the district’s HVAC systems.
