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County begins ResourceX phase 2: procurement, staffing and program efficiency reviews
Summary
ResourceX staff briefed the commission on phase two of priority‑based budgeting: program cost benchmarking, process mapping and stakeholder interviews aimed at identifying procurement and operational efficiencies across county programs.
ResourceX consultant Chris Fabian told the commission on June 19 that phase two of the county’s priority‑based budgeting work is focused on diagnosing program efficiencies and identifying practical changes in procurement, staffing and service delivery.
Fabian described three steps in phase two: (1) a program costing benchmark analysis that compares Collier’s program costs to similar jurisdictions; (2) a program process inventory that maps the steps and time associated with delivering each program; and (3) stakeholder interviews with department directors and subject‑matter staff to identify friction points and quick wins.
Fabian and his team flagged procurement as an area ripe for near‑term improvement, noting duplicated approvals, aged threshold levels and time‑consuming review steps that can increase cost. He cited typical remedies used in other jurisdictions — recalibrated approval thresholds, template contracts, tiered sourcing, and single‑click procurement templates — and said the county should balance efficiency with controls. “These are the types of steps that we would be most interested in seeing where we can achieve inefficiency,” Fabian said while reviewing procurement process clocks and cost profiles.
Other areas under review include human resources (requisition to onboarding timelines), IT application spend and overlapping apps, and libraries/museums (space utilization and co‑location opportunities). Fabian said ResourceX will cross‑reference phase‑one program insights with phase‑two findings, and that the team expects to surface 90‑day actions and longer‑term recommendations for board consideration this summer and fall.
Ending: Fabian said staff will return with a draft of findings and strategic options in the coming months and will prioritize recommendations that preserve essential services while capturing operational savings and revenue offsets.
