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Adams County plans new nonreverting IT fund, interlocal fees and dedicated cybersecurity line ahead of 2027 state requirements
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Summary
County staff described creation of a nonreverting IT fund (account 4016), interlocal agreements to bill municipalities for IT labor and mileage, and a separate cybersecurity budget line to meet Indiana Office of Technology grant requirements and qualify for state grants.
County staff told Adams County commissioners they are preparing an ordinance and interlocal agreements to create a self‑funding, nonreverting IT services fund (fund number 4016) that will capture payments from municipalities that use county IT services.
The auditor’s office presenter said fund 4016 will allow municipalities to pay for licensing, hardware, and — under a new formula — labor and mileage that the county’s IT team provides. The presenter said staff worked “hand in hand with State Board of Accounts” to confirm the approach is allowable and that separating GIS and cybersecurity costs into dedicated lines will improve transparency and help the county qualify for state grants.
Mike, identified in the meeting as the county IT official, said the changes were long‑sought: “I love it. It's been what I've been asking for for 8 years,” and said the county has already lost grant opportunities because budget lines and disaster‑recovery planning are not currently shown in the needed format. Staff said the Indiana Office of Technology (IoT) is making a cybersecurity budget line effectively mandatory for some grant eligibility by 2027.
Commissioners and department heads discussed insurance and network‑access rules for municipalities. County staff said municipalities will have to accept interlocal agreement terms and meet minimum cybersecurity insurance and technical criteria to be on the county network; if an entity opts out, staff said it would need an outside provider. The sheriff said he prefers a single policy for everyone to avoid coverage disputes in an incident; the county plans to consult its insurer (Bixler/Vixler insurance referenced in discussion) about whether a single county policy can be extended or whether each entity must carry its own coverage.
Staff described a proposed billing formula that divides fringe and labor costs by network users to produce a per‑user labor charge, with additional billed support for out‑of‑scope on‑site work. Staff said an implementation timeline would put the fund and interlocal agreements into effect for the 2026 budget year, with department IT line items introduced (possibly zeroed) in 2026 so departments and municipalities can transition to separately tracked IT spending by the 2027 budget year. The board received the item as information; no ordinance was adopted at the meeting.
