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Hart County approves RFP for comprehensive road engineering study
Summary
The Hart County Board of Commissioners approved an RFP to solicit engineering firms for a countywide road and traffic assessment, with specifications to prioritize measurable deliverables and allow firms to propose technologies and outreach strategies.
The Hart County Board of Commissioners voted unanimously to issue a request for proposals for a comprehensive road engineering study aimed at assessing county road and traffic conditions and developing a long-term transportation and safety improvement plan.
The study will ask firms to evaluate the county’s road network, propose technology options such as pavement condition index (PCI) methodology and optional ground-penetrating radar, and present outreach strategies including public workshops. Commissioners directed staff to include measurable elements—for example, a review of approximately 500 miles of county-maintained roads and a prioritized list of intersections for analysis—while allowing bidders to describe the technologies they would use and the associated costs.
Commissioners discussed whether the procurement should be qualifications-only (RFQ) or include pricing (RFP). The board kept the procurement as an RFP to allow pricing and qualifications in proposals and agreed to provide a list of priority intersections to bidders via an addendum. Commissioners also agreed to remove virtual Q&A language and handle bidder questions via county staff email correspondence.
Key deliverables the board asked to include are a PCI or similar scorable pavement method, traffic site counts, an intersection prioritization and ranking, a crown evaluation to assess drainage capability of pavements, and a multi-year maintenance/monitoring plan so the study can be used beyond a one-time report. The board discussed allowing firms to propose additional outreach strategies beyond the two public meetings described in the draft, so long as those strategies could be scored during proposal evaluation.
Staff noted some data sources may run behind (GDOT crash data can lag) and recommended bidders be allowed to supplement statewide data with local 911 or sheriff’s office records. Commissioners agreed staff would compile district-level lists of priority intersections to share with bidders before the pre-bid meeting or through an addendum.
The board directed staff to proceed with the RFP, incorporate the clarifications discussed, and return any addenda or substantive changes to the board for approval. The motion to issue the RFP as amended passed unanimously.
