Commission authorizes city manager to execute NEOGOV HR/payroll contract; cost, timing and module rollout described

The commission authorized the city manager to execute a contract with NeoGov (d/b/a governmentjobs.com) to provide HR, payroll, timekeeping and related cloud modules and to coordinate integration with the city’s financial ERP. The vote was unanimous.

Staff said the city will implement core HR and payroll modules first and evaluate additional optional modules in later phases. During discussion Commissioner Riznicki asked about the total contract figure shown in the packet and whether the budget appropriately phases implementation costs. City staff said the contract document presented the fully‑burdened cost if all optional modules are implemented over three years; staff said the city is signing only for core modules initially and will bring any module expansions and corresponding budget adjustments back to the commission.

Commissioners asked about in‑house capacity for implementation, potential integration costs and whether additional temporary staff may be needed during the implementation phase. Staff said IT and human resources will lead the implementation and will return to the commission with any recommended staffing or budget changes needed to support the rollout.

Action: Motion to authorize the city manager to execute the NeoGov contract (corrected final contract amount reviewed by staff); roll call vote was unanimous in favor.

Why it matters: The product replaces or consolidates several legacy systems and is intended to standardize payroll, timekeeping and recruitment processes while integrating with the city’s finance ERP. Commissioners said they wanted clearer budget phasing and transparency on potential staff support needs during implementation.

Next steps: Staff will execute the contract for core modules, begin integration work with the ERP vendor and return to the commission with a project schedule, detailed budget phasing and any staffing requests tied to the implementation plan.