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Supervisors review draft resolution clarifying county administrator authority and organizational chart
Summary
Board previewed a replacement resolution to rescind an older 2015 document and adopt a new text (resolution 25‑11) to clarify roles, authorities and reporting lines for the county administrator and department directors; organizational chart and attachments to be posted with Friday’s agenda.
Cochise County supervisors discussed a proposed resolution (drafted as resolution 25‑11) to clarify the role, authority and responsibilities of the county administrator and to replace a previous 2015 resolution.
Sharon Gilman, county administrator, and staff told the Board the draft consolidates updates discussed in prior work and executive sessions and seeks to clarify administrative versus policy responsibilities. Gilman said the proposed resolution would rescind Resolution 3‑15 (the prior document) and replace it with one consolidated document that clarifies the county administrator’s role and reporting relationships.
Supervisors asked how the new organizational chart would show relationships with elected officials and what constitutes “routine” or “administrative” decisions versus matters requiring board attention. One supervisor noted Arizona Revised Statutes (title 11) define the Board’s budgetary relationships with certain elected offices and emphasized that the chart must reflect statutory limits. Gilman confirmed the organizational chart and attachments will be posted with the Friday agenda packet for the June 3 meeting.
Discussion included how complaints about employees would be handled under the clarified roles. Board members and county staff described a typical process: a supervisor raises a personnel concern to the county administrator, who investigates and documents performance actions; for director‑level issues that do not resolve, the Board may place the matter on a work session agenda and, when appropriate, pursue executive session or formal action. The transcript records supervisors debating nuances including disciplinary authority, merit board processes and when unanimous board action would be required for certain disciplinary steps.
No formal action was taken at the work session; the resolution and organizational chart will appear on the regular board agenda and supporting documents will be posted in the agenda packet.
