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Commissioners remove Holly from list of authorized representatives; adding new signature deferred
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Summary
Freestone County commissioners voted to remove Holly from the county’s list of authorized representatives for an online account described in the transcript; discussion covered access roles, an oversight that left Holly on the account after a treasurer joined, and a four‑month login delay experienced by a new user.
Freestone County commissioners voted to remove Holly from the county’s list of authorized representatives for an online county finance account during a commissioners meeting. The group discussed adding a new authorized signer, identified in the transcript only as Cali, but concluded at the time of the vote to remove Holly without adding anyone new.
The conversation centered on which officials historically have had account access. According to the discussion, the county has previously restricted access to elected officials; the transcript states that the current authorized users were Holly, Karen and the speaker who described the form procedure. Commissioners described Holly’s continued access as an oversight that occurred after the county gained a treasurer (referred to in the transcript as not having been on the account at an earlier date). One participant said that when they joined, Holly had not been removed and therefore remained able to log in.
Participants also explained procedural details for updating the authorized‑representative form: the form must be signed by the county judge, the county clerk and the listed signers; once a new form is submitted, current users would be logged out. A brief service‑access example was discussed: a newly added user previously waited approximately four months to receive a login because of a customer‑service delay. The transcript records a motion to remove Holly, a second, and a unanimous voice vote of “aye” with no opposition recorded.
The transcript does not include full legal citations about authority to set account signers or the name of the online system (the audio record includes variations such as “text school” and “TxPol”); the precise system and any governing statute or policy were not specified during the recorded discussion. The commissioners instructed staff to complete the form to reflect the change; the record does not show a simultaneous addition of the new signer Cali at the time of the vote.
