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Plan commission staff: permitting software migration and office move coming; expect testing period
Summary
Clinton County planning staff told the Area Plan Commission May 6 they expect a 6–12 week transition to new permitting software after final signatures, and plan to move offices to an annex building in June; staff warned stakeholders that the migration may cause temporary permitting slowdowns during a busy season.
Planning staff told the Clinton County Area Plan Commission on May 6 that the county will begin transitioning to a new permitting software system once a missing signature is obtained and that the transition period will likely last six to 12 weeks.
Staff said most contracting edits were completed and that one signature (Commissioner Jordan Brewer, absent from the meeting) remained outstanding. The transition plan described by staff calls for the vendor to copy existing permitting data into a mirror site, allow staff testing while the old system remains active, then perform a secondary port for interim transactions before making the final switch. Staff said the last similar transition occurred in February 2014 and that software migrations commonly produce implementation hiccups.
On the office move, planning staff said they expect to relocate to an annex building in June. Staff said the annex space has been designed for the planning team, will reduce rent costs, and should provide more reliable electricity and internet. Staff also said archive storage in the new space will not have windows or leaks, a frequent problem in the current courthouse archive area.
A commissioner asked, “That's a permanent move?” and staff replied that state law gives the plan commission authority to decide its office location, meaning the commission theoretically could direct a future change; staff added that they had sized the new space to accommodate growth in staffing.
Staff warned the commission that the software migration will occur during a busy period for permitting and that users may notice temporary rough patches during testing and cutover. The county will retain operations on the old system while testing the mirror site and will perform a final port to capture any work completed during testing before the full transition.
No formal commission action was taken; staff sought to inform commissioners so they could set expectations for constituents and applicants. The commission’s next meeting is scheduled for June 3, 2025.
