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Board approves grants-administration position to improve grant oversight
Summary
Pine County approved a restructured position to manage grants and special programs, moving the role to shared funding between the general fund and Health & Human Services and directing the hire to focus on matching program reporting with financial records.
The Pine County Board approved creating (restructuring) a grants-administration position intended to improve coordination between departments and finance for grant reporting, billing and indirect-cost capture.
County Auditor–Treasurer Kelly Schroeder explained the role: the position was a vacancy that has been reframed to focus on grants administration and will be funded 50/50 from the general fund and Health & Human Services. Schroeder told commissioners the county and its departments administer roughly 40 grants and special programs that require financial reporting and reconciliation; the new position is intended to ensure departmental reports align with the county’s financial system and to help capture indirect-cost recovery where budgets allow.
Commissioners asked whether the person would perform grant writing; Schroeder said the position is not a grant writer but will support departments in preparing budgets, ensuring indirect costs are included and identifying grant opportunities that match departmental programs. Board members discussed vacancy management and noted the county is vetting other positions for hours or restructuring as part of budget planning.
A motion to approve the restructured, grants-focused position passed with board affirmation. County staff said the position was approved in the 2026 budget and that the hiring and implementation steps will proceed under the auditor–treasurer’s supervision. The auditor’s office will oversee the payroll and bookkeeping changes necessary for the split-funding approach.
