District to evaluate BoardDocs migration; BoardBook presented as lower‑cost option

Board secretary Sarah Avery briefed the board on a required migration from the district’s current BoardDocs platform to Diligent’s new service after Diligent acquired the BoardDocs product. Staff also presented BoardBook as a commonly used alternative and a lower‑cost option.

Why it matters: The district’s board packet software supports agenda creation, packet distribution and minutes. The vendor notified customers that legacy BoardDocs will no longer receive updates; the district must migrate to a supported product before the subscription renewal (April 30).

Key points and costs: BoardDocs support would continue only via migration to Diligent’s new product; staff said cost under the Diligent migration would increase to about $13,500 annually from the district’s current charge. BoardBook was presented as a comparable alternative with fewer visual bells and whistles, but with features the district uses and a lower annual cost (about $3,500). Staff said both vendors offered prompt support during demonstrations.

Board reaction and next steps: Directors asked about training and the difference in workflow. Staff said they would make a recommendation, communicate the choice to the board and schedule any necessary training in April. The board did not take a formal vote; staff said they would notify the vendor before the April 30 renewal date and return with a plan for board training.

Ending: Staff will select a platform, notify the vendor and arrange brief training sessions for board members ahead of the next meeting.