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County corrections requests KeyTrak key-management system; board approves purchase
Summary
The corrections division presented a KeyTrak electronic key-management system to replace a paper shadow-board process; commissioners approved the purchase after questions about features and administration.
Dustin Erickson of the sheriff's corrections division said the jail's key tracking system currently uses a shadow board and paper sign-in/out sheets; state jail inspection recommendations called for an electronic key-management system.
Erickson described the KeyTrak system the corrections division is recommending. Key features he cited include durable steel fobs and cylinders that fit the department's large Folger-style keys, configurable permissions so staff see only keys they are allowed to remove, fingerprint or PIN-based user access, date-and-time stamps and an automatic photograph when keys are checked out. He said the system can alert supervisors if keys are not returned by a specified time.
Erickson said he negotiated pricing down and the KeyTrak option he presented came in just under $10,000; he reported a competing system with a lower upfront cost required a $150 monthly subscription.
Commissioners asked where the unit would be located (Erickson said in control) and who would administer user permissions (he said administration would be handled by corrections leadership: himself, Captain Franks and sergeants as super users). The board moved, seconded and approved the purchase.
Why it matters: Electronic key management improves custody security and provides an audit trail for key access at the jail, addressing inspection recommendations and reducing operational risk.
Corrections staff will schedule installation, user enrollment and training for the chosen system and maintain documentation for inspection follow-up.
