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DuPage County renews mainframe software license while sheriff’s warrant migration lags
Summary
The county’s Technology Committee approved a one-year renewal of a mainframe software license after IT staff said the sheriff’s office has not finished migrating its warrants application; staff attributed part of the delay to a state integration issue.
DuPage County’s Technology Committee voted Feb. 4 to approve a one-year renewal of a mainframe software licensing and maintenance contract after county IT staff said migration of the sheriff’s warrants application has been delayed.
The committee approved a recommendation for a contract purchase order to BMC Software Inc. for annual licensing and maintenance for MainView enterprise automation and VSM file management software for the information technology department for the period of March 1, 2025, through March 28, 2026, with a contract total read on the record as $51,930.15. The motion was made, seconded and approved by voice vote.
Committee chairwoman said the renewal was needed despite a long-term plan to retire the county mainframe this year. An IT staff member told the committee that most county applications have migrated off the mainframe, but the sheriff’s office still runs one remaining application — the warrants system — which has delayed full shutdown of the mainframe.
“We had hoped to be off by them,” the IT staff member said, “so our goal was to have that application off. They’re still working on their implementation of the new application. So, unfortunately, we have to renew this for an additional year.”
A committee member asked whether the sheriff’s office could give assurances about the migration timeline. The IT staff member replied that county staff can reach out to the sheriff’s office and the vendor, but that part of the delay “has to do with the state” and an integration the vendor and the state must complete to replace the mainframe connection.
The exchange clarified that the renewal is a stopgap tied to a dependency outside county IT’s direct control: the sheriff’s office implementation and the state-side integration needed for the new warrants application to work without the mainframe. The committee did not record a roll-call vote in the transcript; members approved the motion by voice vote.
The contract renewal was presented as a sole-source procurement under the procurement exceptions referenced on the record earlier in the meeting.
