Southside ISD board approves service contracts, grants‑threshold change and a trustee liaison; several items tabled for further review

Southside ISD trustees took several formal actions at their Oct. 15 regular meeting and approved routine and procurement items while tabling other matters for later consideration.

Key approved items - Consent agenda (items A–E) — motion carried unanimously at the regular meeting after the special session (roll call recorded). Mover/second: Brenda Olivares / Margarita Morales Garcia (voice recorded as yes votes). No further detail was requested. - Waste services contract — Trustees approved an annual services agreement with BFI Waste Services LP, d/b/a Republic Services of San Antonio, at an annual amount of $85,013.39. The district’s purchasing department said Republic Services was the highest‑ranked proposer and the incumbent vendor following a competitive RFP. - HVAC filters — Trustees approved a renewal with Alamo Filter Company for an estimated $51,000 to supply HVAC filters, an annual renewal of last year’s contract. - Federal grant procurement threshold — Trustees approved updating the district’s federal‑grant micro‑purchase threshold from $10,000 to $15,000 to reflect the U.S. Office of Management and Budget guidance effective Oct. 1, 2025. Administration will update local procurement procedures accordingly; TEA notification was not required for this micro‑purchase threshold change. - Education Foundation liaison — Trustee Brenda Olivares nominated herself and was approved to serve as the board’s liaison to the Southside ISD Education Foundation (non‑voting representative); trustees agreed she will serve in that role and the Foundation will rotate officers annually.

Tabled items and other board motions - Menchaca parking/staging area — Trustees reviewed material and turnkey options for a temporary staging surface and for partial or full paved lots. After discussion a motion to approve a half‑lot limestone option was made but the board voted to table the item so absent trustees can participate at a future meeting. Staff will obtain refined, itemized quotes and return with additional information. - District establishment date — Staff presented historical research showing origins of local schoolhouses in the 19th century and the 1949 consolidation that created Southside Consolidated Common School District No. 17; trustees voted to delay a formal decision on an official establishment date to allow further research and additional trustee input.

Trustees adjourned the meeting after taking the above actions.

Ending: Board actions included several procurement approvals affecting ongoing operations and two tablings that the board asked staff to bring back with fuller information and participation from absent trustees.