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Canby council approves sewer contract, transit vehicle purchases, prosecutor agreement, procurement policy and several IGAs
Summary
The Canby City Council on May 21 approved a series of ordinances and intergovernmental agreements, including a Walnut Street sewer contract, transit vehicle purchases, a prosecutor agreement, a five‑year exemption and direct award for sludge hauling, an updated procurement policy, and multiple IGAs with Clackamas County.
The Canby City Council on May 21 considered and voted on a series of ordinances, a resolution and intergovernmental agreements. The council approved all items presented during the ordinances/resolutions and old-business segments of the agenda; roll-call tallies were recorded for each item.
At-a-glance results (motions, movers, seconders and outcomes)
- Ordinance 1643 — Walnut Street sanitary sewer contract: Motion to adopt ordinance authorizing the city administrator to execute a contract with DeWitt Construction in the amount of $837,720 for the Walnut Street sanitary sewer, Highway 99 E and railroad boring project. Moved by Council President Hensley; seconded by Councilor Maldonado. Roll-call: Patton — aye; Maldonado — aye; Hensley — aye; Davis — aye; Stearns — aye; Waterman — aye. Outcome: approved (6–0).
- Ordinance 1644 — Four transit vans for Canby Area Transit: Motion to adopt ordinance authorizing purchase of four transit vans from Northwest Bus Sales in the amount of $457,876. Moved by Council President Hensley; seconded by Councilor Maldonado. Roll-call: unanimous. Outcome: approved (6–0).
- Ordinance 1645 — One transit bus: Motion to adopt ordinance authorizing purchase of one transit bus for Canby Area Transit in the amount of $180,796 (amended 05/19/2025 prior to second reading). Moved by Council President Hensley; seconded by Councilor Maldonado. Roll-call: unanimous. Outcome: approved (6–0).
- Ordinance 1646 — City prosecutor agreement: Motion to adopt ordinance authorizing the city administrator to enter an agreement in the amount of $60,000 with Lucy Hale for city prosecutor services. Moved by Councilor Waterman; seconded by Councilor Davis. Roll-call: unanimous. Outcome: approved (6–0).
- Ordinance 1647 — Sludge-hauling services exemption and direct award: Motion to adopt ordinance adopting findings to support an exemption from the formal selection process for sludge hauling, declaring the exemption and authorizing direct award of a contract to Hurd Farms. Moved by Council President Hensley; seconded (recorded). Council discussion clarified that the city sought exemption from competitive solicitation because Hurd Farms is the only local provider and that annual contract amounts over the city manager's signature threshold would still come to council for approval. Roll-call: unanimous. Outcome: approved (6–0). Note: staff said the city would seek council approval each year for direct-award contract amounts over the city manager signature limit (for amounts above $50,000).
- Resolution 1433 — Updated contracting and procurement policy: Motion to adopt a resolution updating the city’s contracting and procurement policy. Moved by Councilor Padden; seconded by Councilor Maldonado. One council member abstained (stated they had not had sufficient time to review); roll-call produced a recorded result of 5 in favor, 0 opposed, 1 abstention. Outcome: adopted (5–0–1).
- IGA with Clackamas County — Homeless services funding: Motion to authorize the city administrator to execute an intergovernmental agreement (IGA) with Clackamas County to receive county funds to support services to extremely low-income and housing-insecure residents and to act as a pass-through for grant funds to the Canby Center. Moved by Councilor Padden; seconded by Councilor Davis. Council described the funding as supporting library programs, police equipment for safety lighting and camera installation in designated sanctioned camping areas, and as funding for the behavioral health specialist agreement with Molalla. Roll-call: unanimous. Outcome: approved (6–0).
- IGA with Clackamas County — Transfer of Pine Street jurisdiction: Motion to authorize the city administrator to sign an IGA between the city and Clackamas County to transfer jurisdiction of a portion of North Pine Street to the city. The county offered $513,000 for an overlay and ADA ramp replacements on that stretch. Moved by Councilor Patton; seconded by Councilor Waterman. Roll-call: unanimous. Outcome: approved (6–0).
- IGA with Clackamas County — Storm drainage maintenance: Motion to adopt an IGA between the city and Clackamas County relating to storm-drainage maintenance on portions of SE First Avenue, SE Thirteenth Avenue and Milano Road, including design-to-city standards for future development. Moved by Councilor Waterman; seconded by Councilor Maldonado. Roll-call: unanimous. Outcome: approved (6–0).
Votes summary and next steps
The items listed above were approved without amendments that changed substantive policy (several items were second readings of previously introduced ordinances). Staff clarified for council how some continued approvals would operate (for example, sludge-hauling will be exempted from solicitation but annual contract amounts over the manager’s signing authority will come to council). Resolution 1433 (procurement policy) will be recorded as adopted with one abstention. Where contracts exceed signature thresholds, staff said those agreements will come back to council for authorization in the budget or a separate contract approval as required.
Provenance
The ordinances and IGAs were introduced and discussed in the ordinances/resolutions and old-business sections of the May 21 agenda and summarized during the action-review segment at the end of the meeting.
