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Commissioners consider contract to digitize county microfiche records, $34,306 request
Summary
Brown County District Clerk requested authorization to contract with Evolution Data Systems to digitize historical microfiche records; the court moved and seconded the request though a formal vote is not recorded in the transcript.
The Brown County District Clerk asked the commissioners to authorize a contract with Evolution Data Systems to digitize historical microfiche records and preserve county documents.
The clerk said the project was inherited from the prior clerk and that the county needs to convert microfiche before the film degrades. The project cost presented to the court was $34,306.24. The clerk said the company will digitize records and that staff are prepared to sign to move the project forward.
A motion to approve the district clerk’s request to enter into a contract with Evolution Data Systems was moved and seconded during the meeting. The transcript does not record a formal roll‑call vote or the court’s final vote on the motion; the clerk asked the court to “move forward on this project,” and discussion concluded with no further recorded action in the available transcript.
If approved, the vendor would digitize pre‑film microfiche records for preservation and public access; the clerk asked staff to proceed once the contract is finalized.
