Northbrook launches new digital zoning code; application forms and notice process move online

The Village of Northbrook Board of Trustees adopted a new zoning code (Ordinance 2025-55) on Sept. 9; the code took effect Sept. 22 and is now available in a searchable, click‑sensitive online format, Deputy Director Colston told the Plan Commission on Sept. 30.

The new digital zoning code is designed to be updated in real time as the board approves future amendments. "The big exciting news is that the Village of Northbrook Board of Trustees adopted a new zoning code. That occurred on September 9 in ordinance number 20 25 dash 55. The effective date of the new zoning code that was adopted is September 22," Deputy Director Colston said.

Why it matters: the digital launch changes how applicants and residents find rules and how staff handle notice and submittals. Staff said all existing application worksheets and forms were updated and posted by 8 a.m. on Sept. 22; the village also published a new Northbrook Zoning Code application manual and PDF fillable forms so applicants can complete applications electronically.

Staff walk‑through and process details

Colston outlined several features intended to streamline review: PDF fillable application forms; a digital application manual that explains which bodies (for example, the Plan Commission or Board of Trustees) review different applications; and a new Administrative Adjustment Worksheet for a relief process added under the code.

The village will not publish routine zoning notices in local newspapers going forward, Colston said; instead, public notices will be posted on the village website and mailed by standard first‑class mail to surrounding property owners. Colston explained that certified return‑receipt mailings have been replaced with a first‑class surrounding mailing and that an affidavit will accompany mailed notices so staff can certify mailings when required.

Transition rules and pending applications

Staff emphasized that some applications accepted before Sept. 22 continue to be processed under the previous zoning code. Colston said four applications on the Sept. 30 agenda were being reviewed under the old code because they were filed before the new code’s effective date; the same situation may recur at the Oct. 7 meeting and staff will indicate on agendas whether an application is governed by the old or new code.

Staff noted two minor application worksheets remain to be created but said they expect no immediate impact to applicants because no one is likely to request those particular items within the next 10 days.

What residents asked

During public comment on unrelated items, a resident said she received a certified notice with the wrong meeting time after the Sept. 16 meeting was continued to Sept. 30. Staff explained the Sept. 16 agenda had been posted with a cancellation/continuation note, in‑person staff were at Village Hall that evening to help visitors, and signage was posted on the door to indicate the continuation date. Colston also said the certified mailings reference the village website and that staff will check whether a QR code that links directly to agendas is still included on mailed notices.

Ending

Staff encouraged commissioners and the public to use the new online tools and said the digital code will be updated as the board approves future amendments. For questions, the staff liaison remains the Deputy Director (Colston), and staff confirmed printed copies of new forms can be provided on request.