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Votes at a glance: Clay County Board passes routine agreements and resolutions
Summary
The Clay County Board approved a package of routine contracts, leases and resolutions on Sept. 16, including a BCA data-access renewal, towing and vehicle storage agreement, platted auditor’s outlots for Holy Cross Township, building repairs and several lease amendments and staffing approvals.
The Clay County Board of Commissioners approved several routine contracts, lease amendments and resolutions Tuesday. The measures were carried by voice vote or unanimous consent and cover a range of operational matters described below.
Key approvals and outcomes
- Renewal of Joint Powers Agreement with the Minnesota Bureau of Criminal Apprehension (resolution 2025-20): The board approved a five-year renewal to maintain access to the BCA’s criminal justice data network. County staff said the five-year fee is $600 and no additional county funding was requested. Motion carried by voice vote.
- Agreement with SRD Towing for seized-vehicle towing and storage: The sheriff’s office presented a contract under which SRD Towing will maintain up to 10 spaces for seized vehicles and charge up to $150 for storage and $90 for towing (total not to exceed $240). The sheriff said proceeds from vehicle sales will cover the cost; county attorney reviewed and requested one correction that was made. Board approved the agreement.
- Resolution 2025-21 — auditor’s outlot plats for Holy Cross Township (FM Diversion embankment): The board approved a resolution authorizing auditor’s outlot plats for sections affected by property acquisitions and embankment adjustments related to the Metro Flood Diversion (MCC JPA). Staff said landowners will receive certified letters and that the platting simplifies legal descriptions without changing ownership; costs will be covered by the Metro Flood Diversion Authority.
- Amendment to Department of Corrections lease (lease number 12619): The board approved adding an additional small space at the courthouse to house DOC’s ISO program, which county staff said will generate $4,641 in annual revenue.
- Amendment with Productive Alternatives for office space: County staff approved an amended agreement to provide two small offices in the Family Service Center (rooms 307 and 310) to Productive Alternatives for one year, expected to produce $5,546.25 in additional annual revenue; the building committee reviewed the arrangement.
- Approval to replace an air-conditioning unit at the joint highway facility: Working with MnDOT and the City of Moorhead, the county’s share for the replacement is $17,682 to be paid from the capital fund; Dakota Plains Mechanical was proposed as the vendor and the building committee recommended approval.
- Approval to fill facilities administrative assistant position: Following notice of a retirement effective mid-December, the board approved filling the facilities administrative assistant role; department staff emphasized the position handles central mail, fleet keys and other operational tasks.
- Public hearing for a proposed text amendment (Scott Doms) recessed to Oct. 7 at 9 a.m.: The board opened the hearing, heard a staff request to postpone to Oct. 7, and recessed the hearing to that date; staff said written notice extending the review period will be provided and the delay does not affect statutory time windows.
Each item above passed by voice vote or unanimous consent during the meeting. Specific motions, movers, seconders and the county’s recorded outcomes appear in the board minutes and administrative files.
