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Bexar County approves extension and $2.02M amendment to Workday rollout to switch to biweekly pay
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Summary
County IT and HR staff told the court they need a six‑month extension and additional Accenture services to finalize data validation, testing and a transition to biweekly payroll; court approved the contract amendment funded from project savings.
Bexar County approved an amendment to the Workday human capital management (HCM) and payroll implementation that extends the implementation schedule and adds $2,019,000 in professional services, county IT officials said during the Sept. 9 meeting.
BCIT Chief Information Officer Mark Gager told the court the county’s legacy SAP payroll and HR systems are being replaced by Workday, and Accenture is the implementation partner. County staff asked for the extension to allow for additional data sources to be migrated, enhanced data‑quality testing, a training and test tenant, and to incorporate a switch from a semi‑monthly to a biweekly payroll schedule. The goal remains a formal “go/no‑go” decision in late October and a December go‑live so the first biweekly paychecks appear in January.
The amendment covers four new delivery milestones tied to data validation, tenant delivery, biweekly configuration and extended project services (project management and change management). County staff said project savings elsewhere in the IT portfolio will cover the added cost so the change is budget‑neutral at the county level.
Court members discussed risk and change management and asked how the county will minimize disruptions during the transition. Gager and county staff said training, organizational change management positions and staff augmentation already engaged for the project aim to reduce behavioral risk and improve timely time‑entry by hourly employees. The county also confirmed the procurement approach and that payments will follow typical contract processes once the amendment is executed.
Why it matters: Payroll conversions can cause pay errors and wide disruption for employees if not carefully managed. The county emphasized a conservative, test‑heavy approach to minimize errors when the first biweekly checks are processed.
Vote: Commissioner Clay Flores moved to approve the amendment; Commissioner Rodriguez seconded. The court approved the amendment by voice vote; staff said they will reallocate existing project savings to cover the change.
Provenance: Discussion and vote appear in the transcript block beginning at 7372.94 and concluding at about 7897.775.
