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County tables generator relocation contract after procurement concerns
Summary
Supervisors paused approval of a $190,674 generator relocation contract after members raised legal and process questions about combining an RFP with sealed bids; the board voted to table the award pending review.
The Harrison County Board of Supervisors voted to table approval of a contract selected by a scoring committee for a generator relocation and installation project after supervisors raised legal concerns about the procurement process.
Staff recommended awarding the generator relocation and installation contract for a 2,000-amp automatic transfer switch (ATS) to MillerCo at a total cost of $190,674. One supervisor raised objections on legal grounds, saying the agenda combined elements of a request for proposals (RFP) and sealed bids and that the board would be accepting a higher-ranked vendor over a lower bid without written justification. The supervisor advised the board to specify why the lowest bid would be rejected when using qualifications-based selection.
After discussion, a substitute motion to table the item was made, seconded and approved by voice vote. The board instructed staff to review the procurement record and return with clarification about whether the process complied with procurement rules and whether justification for rejecting the lowest bid exists.
The transcript records a formal motion to table and a voice vote approving the table; no roll-call tally was recorded in the minutes excerpt.
