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Clay County adopts artificial intelligence policy for county staff
Summary
The Clay County Board of Commissioners unanimously approved a new countywide artificial intelligence policy that takes effect immediately and restricts use of confidential data and requires staff verification of AI outputs.
The Clay County Board of Commissioners voted unanimously Tuesday to adopt a countywide artificial intelligence policy that takes effect immediately.
County communications staff Mark, joined by Rory, told commissioners the policy is a three-page document with three principal policy bullets and supplemental guidelines. Mark said the policy prohibits entering private, confidential or criminal-justice data into public AI tools and makes the user responsible for verifying any data or results produced by AI systems.
The board heard examples of how AI is already being used in county work, including drafting resolutions, generating charts and producing meeting transcriptions. “One of the biggest issues in the policy…is that when I use this to create something, I’m responsible for making sure that the data you see is accurate,” Mark said. He also warned that “everything you put into it, it uses for everybody else,” which the draft policy seeks to address by limiting inputs of sensitive data.
Commissioner Ebinger moved to approve the policy and Commissioner Kravanoff seconded the motion. Following brief discussion, the board approved the policy by voice vote; the chair noted the policy “takes effect today.”
County staff said the draft pulls language from three other counties and from materials compiled by Rory. The policy is written to be updated over time as AI technology and best practices evolve; most of the document is labeled guidelines and examples to help staff comply, with three concise enforceable policy bullets.
The policy was reported to have been reviewed by the county’s Personnel/Insurance/Committee (PIC) before coming to the full board. The commissioners did not specify a schedule for future formal review but several members said they expect the policy to be revisited as the technology and its uses change.
The board did not adopt any additional restrictions beyond those in the presented document, and commissioners instructed staff to implement the new policy and provide training/guidance as needed.
Ending: The AI policy was approved unanimously and will be implemented by county staff; county communications and human-resources staff will provide follow-up guidance to departments.
