Carol Stream board approves consent agenda: contracts, easements, water‑meter purchases and tax‑levy estimate

The Village of Carol Stream approved its consent agenda at the Oct. 20, 2025, Village Board meeting, voting to accept multiple routine contracts, resolutions and financial items that staff described as necessary to advance ongoing infrastructure and administrative work.

Items approved on the consent agenda included: a change order and final payment to Byrd Incorporated for the Cline Creek Trail limestone and earthwork; waivers of competitive bidding and contracts for advanced metering infrastructure and water meters; several resolutions accepting path easements for the Cline Creek Streambank Stabilization Project; the village’s estimated 2025 tax levy amounts required under Illinois law; payment of regular and addendum warrants; and receipt of the treasurer’s monthly revenue and expenditure statements.

Key items and outcomes recorded in the meeting minutes and approved as part of the consent agenda: - Change order and final payment to Byrd Incorporated: change order number 1 in the amount of $5,400 and final payment that revised the contract total to $20,400 for the Cline Creek Trail project (limestone and earthwork). Motion included on the consent agenda and approved by roll call. - Waiver of competitive bidding and purchase/installation of an advanced metering infrastructure (AMI) antenna system at the Fullerton Water Tower from Core & Main, Illinois, not to exceed $60,000; cited authority: sections 5‑8‑3(b) and 5‑8‑14(c of the Carol Stream Code of Ordinances. Approved on the consent agenda by roll call. - Waiver of competitive bidding and authorization to purchase Census iPerl water meters and FlexNet SmartPoint radios from Core & Main, Illinois, in an amount not to exceed $230,000. Approved on the consent agenda by roll call. - Tax levy estimate under the Illinois Truth in Taxation Act (35 ILCS 200/18‑60): the village requested an estimated levy of $3,800,000 (described in the record as “no increase”) and the library requested $3,696,200 (described as a 0.7% decrease). The combined total levy was described in the transcript as a 0.3% decrease from 2024; final adoption of the 2025 levy was scheduled for the Nov. 17, 2025 village board meeting. The levy estimate resolution was approved as part of the consent agenda. - Resolutions accepting path easements for Cline Creek Streambank Stabilization Project Section 1: Resolution No. 3440 (345 Shawnee Drive), Resolution No. 3441 (349 Shawnee Drive), Resolution No. 3442 (354 Shawnee Drive); approved on consent. (The clerk read the resolutions and trustees voted yes by roll call.) - Payment of bills and addendum warrants for 10/07/2025 through 10/20/2025, and the treasurer’s revenue/expenditure statements and balance sheet for the month ended 09/30/2025. Approved on consent by roll call.

The consent agenda was established and placed by motion; the record shows multiple motions to establish and then to approve the consent agenda. The final motion approving the consent agenda was carried by voice/roll call with all trustees present recorded as voting “Aye.” The record includes repeated roll calls in which each trustee responded “Aye” during the approvals recorded in the clerk’s roll calls.

Staff also read an item about a proposed amended jurisdictional boundary line agreement with the city of West Chicago; staff recommended tabling that item until West Chicago acts on the amended agreement. That staff recommendation was included in the clerk’s reading of the consent items and the consent agenda was approved; the transcript does not record separate debate or a separate roll call specifically amending or removing the jurisdictional boundary matter beyond its inclusion on the consent agenda.

No separate motions to remove items from the consent agenda or substantive debate on the listed items were recorded in the transcript. All consent items listed above were approved as part of the consent agenda.