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Commission approves contract with Tipton Systems for electronic check processing
Summary
The commission authorized a contract with Tipton Systems for a collector check-processing system at $5,250 (without annual support), to be paid from the tax maintenance budget.
St. Francois County commissioners approved entering a contract with Tipton Systems to implement an electronic check-processing “collector” system at a purchase price of $5,250 without annual support.
The county collector (Angie) told commissioners the system will allow checks to be uploaded automatically to the bank, reduce staff handling of paper checks and flag incomplete or problematic checks (missing signature or amount). The collector’s office proposed dropping optional annual support to save about $600 a year; staff confirmed the vendor will still provide setup and training even if annual support is declined. The contract will be paid from the tax-maintenance budget.
Commission discussion emphasized the security benefit of removing daily staff movement of checks across campus; the sheriff’s office provides security for the collector’s functions. Commissioners approved the contract by voice vote after a motion to enter the contract was made and seconded.
No roll-call tally was recorded in the minutes; the motion carried by voice vote.
Staff will proceed with contract execution and system setup and training.
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