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Clinton board discusses possible purchase-order system to tighten purchasing controls
Summary
Board members discussed replacing or supplementing the town’s voucher-based purchasing practice with a purchase-order (PO) system to require pre-approval of purchases, including questions about workflow, costs and staff resources. No formal policy change was adopted.
Town board member Catherine raised a high-level proposal to consider a purchase-order system for town purchasing, saying she uses a PO system at her workplace and proposing the town evaluate whether a similar system would improve controls.
Catherine described a typical PO workflow: a requisition, an approval path and a final approver (the supervisor). She said the system could allow blanket purchase orders for recurring vendors and noted that thresholds…
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