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OSMP facilities and fleet team outlines work plan: 300 structures, electrification, and staffing constraints
Summary
OSMP facilities staff briefed trustees on an in‑house facilities and fleet program that manages roughly 300 structures (about 300,000 sq ft), a 153‑unit fleet, and ongoing electrification and safety projects; staff said a vacant safety position is frozen but expected to be filled soon.
Open Space and Mountain Parks facilities staff gave the board an overview of their responsibilities, current workload and key projects on July 9.
Ben Mayer, OSMP senior facilities maintenance manager, said the program manages about 300 structures (roughly 300,000 square feet), 24 vehicle‑rated bridges, OSMP access roads and a fleet of approximately 153 vehicles and pieces of equipment (54 of those shared across staff groups). The annual baseline maintenance and repair program for buildings and related infrastructure runs in the low‑ to mid‑millions; the packet listed a typical annual facilities budget near $2 million, excluding capital requests.
Key program priorities
- Asset management and deferred maintenance: staff use a 2018 set of facility condition assessments (Case Forensics) combined with annual inventories to prioritize repairs. Major ongoing work includes replacing lost structures after the Marshall Fire and repairing roofs, HVAC systems and building envelopes as prioritized.
- Electrification and climate goals: the team is working to electrify fleet assets by attrition and to transition building systems away from fossil fuels where feasible; staff reported 19 electric trucks and several hybrid or all‑electric vehicles in the inventory.
- Safety and staffing: the facilities group supports the department’s safety program and coordinates with city risk management; staff said a shared safety position is currently frozen but the department is working to fill it in coordination with city risk and expects to seek approval soon.
Staffing and capacity constraints
Trustees noted staff shortfalls: a commonly cited planning benchmark is approximately one FTE per 5,000 square feet of facility; OSMP staff said they manage more assets than that guideline suggests and rely on contractors and interdepartmental support from City Facilities and Fleet to meet needs. Trustees encouraged continuing collaboration with city facilities and noted the department is using contractors and a property‑management vendor where helpful.
Ending: Trustees thanked staff for the overview and asked facilities to return with updates as electrification projects and Western City Campus planning progress.
