Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement topic
No spam. Unsubscribe anytime.
Board selects Access Systems for district copier/printer lease, approves 60-month contract
Summary
After reviewing four bids, the board approved a 60‑month lease with Access Systems to replace district copiers and printers; the administration cited service references and standardizing brands as reasons for the recommendation.
The Nevada Community School District Board on June 16 approved a 60‑month copier and printer lease with Access Systems to replace the district's existing machines.
Administration obtained bids from four vendors — Marco, Access Systems, Midwest Office and Xerox (the incumbent) — and recommended Access Systems based on references and the vendor's ability to supply a consistent brand across the fleet. The presentation noted that standardizing brands simplifies service and parts inventory; the board heard that Marco offered a slightly lower service and supplies cost but used mixed brands for copiers and printers.
Staff described the district's print‑management practices, including monthly usage reporting through PaperCut and a follow‑me printing setup that requires users to authenticate at the device to release jobs. Administrators said those controls reduced stray print jobs and that the elementary office copier carried heavier production load in recent months.
A board member moved to approve the Access Systems quote and the motion was seconded. The board approved the 60‑month lease by voice vote and directed staff to finalize the contract and the implementation schedule so machines could be replaced ahead of the lease start in August.
