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Council approves pre-construction engineering for North waterline replacement
Summary
The council approved a contract for pre-construction engineering, survey and bid documents for a CIB-funded waterline replacement project; staff described the scope, estimated fees, and next steps for bidding and construction oversight.
The town council approved pre-construction engineering and survey services to advance the North waterline replacement project, a design work package connected to a Community Impact Board (CIB) grant the town received earlier this year.
Council members voted to authorize design work, preparation of bid documents and construction administration and testing oversight so the project can be put out for contractor bids. Dan (staff engineer) told the council the contract covers design work and bid documents and would include construction administration and testing during construction.
Why it matters: The work is the design step for a waterline replacement project tied to a CIB grant. Completing design and bid documents is the required step before the town can solicit construction bids and start the physical replacement.
What staff said: Dan reported the contract is structured so that the construction administration portion is billed hourly; if fewer hours are required that portion will cost less. He cited a figure for the total fees during the discussion: "$5,050,100," and said roughly half of the amount was allocated to construction administration in the proposal as presented to council. He also compared the proposal to the earlier CIB application estimate, saying the project estimate in the application was higher than the submitted contract price. Dan said the town would sign the order and get the consultant started as soon as possible.
Council action and next steps: Following brief questions, council members moved and seconded approval. The council instructed staff to sign the order so design and bidding documents can proceed. The next steps are finalizing contract signatures and starting design and then preparing the project for public bidding.
Clarifying details: Dan said the construction administration portion of the contract is hourly and may result in lower actual costs if fewer hours are billed. The contract was described as covering design, bid documents, construction administration and testing inspections.
Ending: Staff indicated they expect to have the signed order ready promptly and to begin work on design and bidding documents immediately.
