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Trustees approve routine business, $40,000 document conversion project and $5,000 death benefits
Summary
At its May 8, 2025 meeting the Oklahoma City Employees Retirement System board approved routine items including election and minutes, consent and claims dockets, retirements and continuations, payments of $5,000 death benefits, a document scanning project not to exceed $40,000, and received investment reports.
The Oklahoma City Employees Retirement System board met May 8, 2025, called to order at 10:00 a.m., and approved a series of routine and individual items by motion and recorded vote.
Items approved included the election report (Item 2) and meeting minutes from April 10, 2025 (Item 3). The board approved the consent docket (Item 5), ratified prior approvals (Item 6), and approved the claims docket (Item 7). Trustees approved applications for service retirement (Item 8a), continuations of pension to spouses (Item 9), and authorized payment of $5,000 death benefits and continuation of pensions where listed (Items 10 and 11). The board approved applications for vested rights (Item 12).
Under items for individual consideration (Item 13a), trustees approved a document conversion and scanning services contract using City of Oklahoma City purchasing contracts to convert historical paper files for active employees, retirees and vested employees into an electronic record system, with an estimated cost not to exceed $40,000.
The board recorded motions, seconds and the chair's vote for each approval as shown in the meeting record. The investment reports (Item 14a monthly report and Item 14b quarterly report) were received and approved. There were no committee or public‑comment items that altered these outcomes. The meeting adjourned at 10:36 a.m.
Votes at a glance (per agenda items recorded in the meeting): • Item 2 — Receive election report: approved. • Item 3 — Approve 04/10/2025 meeting minutes: approved. • Item 5 — Consent docket (one‑motion approval): approved. • Item 6 — Ratify approvals: approved. • Item 7 — Claims docket: approved. • Item 8a — Approve applications for service retirement: approved. • Item 9 — Approve continuation of pension to spouse: approved. • Item 10 — Receive report of death, authorize $5,000 death benefit payment and continuation of pension to spouse: approved. • Item 11 — Receive report of death, authorize $5,000 death benefit payment and authorize secretary to make necessary changes to conform: approved. • Item 12 — Approve applications of vested rights: approved. • Item 13a — Approve document conversion/scanning services (estimated cost not to exceed $40,000) using City of Oklahoma City purchasing contracts: approved. • Item 14a — Receive monthly investment report: approved. • Item 14b — Receive quarterly investment report: approved.
No recorded votes in the transcript identified individual yes/no tallies or named movers and seconders for most items; the record reflects a motion, a second and the chair recording the vote as "Item is approved."
