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Commissioners press staff for progress on TimeClock Plus payroll implementation
Summary
Commissioners discussed the county's multiyear TimeClock Plus roll-out and urged staff to set a deadline to begin paying employees from digital punches rather than paper timesheets; staff said implementation is near but complex for detention and road departments.
County commissioners pressed staff for a progress update on the TimeClock Plus implementation and the transition from paper timecards to electronic payroll processing.
County management staff said payroll coordinator and the management accountant have been working with departments to map time codes and ensure the payroll system can accept timeclock data. Staff noted challenges are greatest in the sheriff’s office/detention center (differential pay, union contract complexities) and road/weed operations (where workers track locations and job codes on paper). Departments reported they continue to use both the time clock and paper job logs for accounting and field tracking, and supervisors must reconcile punches and paper logs during the rollout.
Commissioners asked for a clearer milestone update listing which departments are fully on the system and which still require conversion; several commissioners urged a deadline to stop paying from manual timesheets and start paying from timeclock punches. Staff said they will provide a department-by-department progress report and the number of employees still submitting paper timecards; they noted Charlotte (payroll coordinator) and Lisa (management accountant) are coordinating the effort and that some technical and staffing constraints have slowed rollout.
Why it matters: Paying against an integrated timeclock system improves accountability, reduces manual errors, and supports accurate accruals for vacation and sick leave. Commissioners said the county should move more quickly to complete implementation and asked staff to report back with identifiable milestones.
Speakers included payroll/management staff (Lisa and payroll coordinator Charlotte referenced), Highway Superintendent Barrett (road operations), Sheriff’s Office representatives and multiple commissioners.
