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County debates timecard accuracy and PTO rules; approves three work-from-home exceptions
Summary
Commissioners discussed timecard expectations for salaried (exempt) employees, confirmed that employees should not be charged PTO for weather closures, agreed to keep the Christmas Eve practice, and unanimously approved three department work-from-home exception requests.
Klamath County commissioners on March 11 reviewed multiple human-resources items, including whether salaried (exempt) employees must record precise hours on timecards, how PTO is applied during county weather closures, holiday time-off practices and several work-from-home exception requests.
The board moved to retain the status quo on salaried employees’ timekeeping but asked Human Resources to clarify policy language. Commissioners said salaried employees are expected to work a 40-hour week and that concerns about inaccurate timesheets should be handled with investigations when raised. The county agreed that employees who had PTO scheduled during a county closure would not be charged PTO for the closure; staff will add a clarification into policy at a later time.
On holiday time off, commissioners expressed support for repeating the prior board’s practice of giving employees a Christmas Eve boost (a partial day off) but declined to enshrine it into formal policy at this time.
Work-from-home exceptions: The board considered three department-specific exceptions — a library employee requesting occasional half-day remote work to catch up; an IT staff scheduling exception to enable off-hours social media and website work; and a GIS staff request to run updates when network use is low. After department liaisons described operational reasons for each request, Commissioner Nichols moved to support the three requests. The motion was seconded and approved by voice vote with all commissioners saying “aye.”
Why it matters: The discussion addressed accountability, operational flexibility and staff morale. Commissioners asked HR to draft clearer written guidance distinguishing exempt and nonexempt timekeeping expectations, to document the PTO practice for closures, and to return proposed policy language for board review.
