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Colonial SD HR proposes employee recognition program, confidential exit interviews and posts open enrollment dates
Summary
Human resources presented a set of personnel initiatives including a districtwide employee recognition program, a voluntary exit‑interview process (questionnaire plus optional meeting), and the open enrollment window (Apr. 28–May 16) for 2025 benefits effective July 1.
Colonial School District human resources staff presented three personnel initiatives to the committee on March 3: a proposed employee recognition program for 2025‑26, a voluntary exit interview process for departing employees, and open enrollment dates for benefits.
HR staff described recognition ideas under consideration: peer nominations for "culture champions," handwritten thank‑you notes from supervisors, randomly selected leadership lunches with supervisors or cabinet members, occasional food/visit days to buildings, and expanded use of the Colonial Chat newsletter to spotlight employees. Committee members recommended surveying staff to learn how employees prefer to be recognized and ensuring inclusive scheduling so non‑email staff (for example, some aides or food service workers) receive notices.
On exit interviews, HR proposed a voluntary, confidential questionnaire (draft provided by the district solicitor) that exiting employees could submit to the HR director and an option to meet in person. Staff said responses would be confidential, placed in personnel files and used in aggregate to identify trends. Committee members asked about anonymity and third‑party options; HR said the form is not anonymous but staff will consider third‑party administration in the future and will report high‑level themes without identifying individuals.
HR also announced open enrollment dates of April 28–May 16, 2025, with benefit changes effective July 1, 2025. Staff said open enrollment notices will go out in March, will include signage and building visits, and that benefits staff will be available in buildings during the enrollment period. Andrea Griffith, benefits and support staff manager, was named as the staff contact who conducts building visits during open enrollment.
Committee members generally supported the recognition proposals and the exit interview plan and asked HR to return with a timeline and the proposed questionnaire for review.
